Procedure overview
1 Purpose
To set out the processes by which the University will work to sustain an organisational culture resistant to Fraud and Corruption.
2 Scope
This procedure applies to University Members.
3 Procedure Overview
This procedure sets out the key responsibilities and contact points related to the implementation of processes designed to resist Fraud and Corruption.
4 Procedures
The Responsible Officer for the Policy will establish a Fraud and Corruption control framework for the University in accordance with the principles contained in the Fraud and Corruption Risk Management Policy. This may involve the coordinated development of a Fraud and Corruption control plan and additional Policy Instruments considered necessary.
The Responsible Officer (or their nominee) can assist management to assess Fraud and Corruption risk in the discrete functions and operations across the organisation to assist by preparing a report that establishes the University's exposure to internal and external threats at least every three years.
Managers and supervisors are responsible for daily operation and maintaining reasonable internal control over processes within their area of responsibility and should report any material concern about Fraud control to the Responsible Officer for this Policy.
The design and operation of the internal control environment should be periodically reviewed independently of the management of discrete functions and operations responsible for establishing the internal control.
University Members are encouraged to report deficits of internal Fraud control to the Responsible Officer.
Having regard to external reporting obligations, the Vice-Chancellor has delegated the relevant powers and authority to assess whether matters about University Members meet the criteria for a notification of material loss to the Chief Operating and Financial Officer.
5 References
Crime and Corruption Commission Queensland (2018). Fraud and Corruption Control: Best Practice Guide. Crime and Corruption Commission (Queensland).
6 Schedules
This procedure must be read in conjunction with its subordinate schedules as provided in the table below.
7 Procedure Information
| Accountable Officer | Chief Operating and Financial Officer |
| Responsible Officer | Chief Operating and Financial Officer |
| Policy Type | University Procedure |
| Policy Suite | |
| Subordinate Schedules | |
| Approved Date | 16/8/2026 |
| Effective Date | 16/8/2026 |
| Review Date | 16/8/2031 |
| Relevant Legislation | Crime and Misconduct Commission - Fraud and corruption control: Guidelines for best practice Financial Accountability Act 2009 Financial and Performance Management Standard 2019 Public Interest Disclosure Act 2010 |
| Policy Exceptions | |
| Related Policies | Enterprise Risk Management Policy |
| Related Procedures | |
| Related forms, publications and websites | |
| Definitions | Terms defined in the Definitions Dictionary |
| See Schedule 2 of the Crime and Corruption Act 2001 ....moreSee Schedule 2 of the Crime and Corruption Act 2001 . Fraud is conventionally characterised by deliberate deception to facilitate or conceal the misappropriation of assets, tangible or intangible. Matters will be assessed against the Criminal Code Act 1899 ....moreFraud is conventionally characterised by deliberate deception to facilitate or conceal the misappropriation of assets, tangible or intangible. Matters will be assessed against the Criminal Code Act 1899 . A Fraud Investigation is a search or collation of evidence connecting or tending to connect a person with conduct that infringes criminal law or the policies of the University....moreA Fraud Investigation is a search or collation of evidence connecting or tending to connect a person with conduct that infringes criminal law or the policies of the University. A Policy Instrument refers to an instrument that is governed by the Policy framework. These include Policies, Procedures and Schedules....moreA Policy Instrument refers to an instrument that is governed by the Policy framework. These include Policies, Procedures and Schedules. A public interest disclosure is a disclosure under Chapter 2 of the Public Interest Disclosure Act 2010 and includes all information and help given by the d iscloser to a Proper Authority for the disclosure....moreA public interest disclosure is a disclosure under Chapter 2 of the Public Interest Disclosure Act 2010 and includes all information and help given by the d iscloser to a Proper Authority for the disclosure. The term 'University' or 'UniSQ' means the University of Southern Queensland....moreThe term 'University' or 'UniSQ' means the University of Southern Queensland. Persons who include: Employees of the University whose conditions of employment are covered by the UniSQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; members of the University Council and University Committees; visiti...morePersons who include: Employees of the University whose conditions of employment are covered by the UniSQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; members of the University Council and University Committees; visiting, honorary and adjunct appointees; volunteers who contribute to University activities or who act on behalf of the University; and individuals who are granted access to University facilities or who are engaged in providing services to the University, such as contractors or consultants, where applicable. | |
| Definitions that relate to this procedure only | |
| Other Definitions Readers should also refer to the University Code of Conduct and the Enterprise Bargaining Agreement as an additional glossary resource. | |
| Keywords | Fraud, Corruption |
| Record No | 19/1273PL |